Hope For Youth Guidelines and Eligibility

Hope for Youth

Seattle Parks and Recreation has allocated $42,000 for the 2018 Hope for Youth fund to increase access to recreational, athletic, and positive youth development activities by providing administrative and scholarship support to youth serving organizations in Seattle.  The area of focus is supporting youth sports organizations serving marginalized and economically distressed communities to defray the cost of participation.  Of the allocated amount, $25,000 is specifically for youth sports organizations.    

Established youth serving organizations may apply for funding to support administrative costs such as league fees, officials’ fees, insurance, field fees, membership costs, etc.  Funding will not cover staff fees, payroll, office rental space, equipment rental, uniforms, t-shirts, or sports equipment to be used year-to-year cannot be purchased with Hope for Youth funds.

 

Eligibility

To apply for Hope for Youth funds you must:

  • Be a non-profit agency (501c3) or be represented by a fiscal sponsor with non-profit status
  • Serve youth ages 11-19
  • Provide activities or services that will be completed by 12/1/18
  • Be in good fiscal standing with the City of Seattle (no outstanding debts or grants)
  • Apply for funds not exceeding $3,500

 

Process

  • Applications can be completed and submitted here.
  • Applications must be filled out completely and signed
  • Paper applications are available upon request
  • A panel made up of representatives from Seattle Parks and Recreation and the community will read and rate all proposals

 

Timeline

  • Information Session: Saturday, March 10, 2018 1:00-3:00PM, Garfield Community Center
  • Applications available: Monday, March 12, 2018
  • Applications Due: Sunday, April 15, 2018 by 11:59PM
  • Committee Review: April 16-27, 2018
  • Awards Announced: Week of May 14, 2018
  • Contracts completed during May and June 2018

 

Rating Criteria

The panel of representatives will evaluate all applications based on the following criteria:

  • Description of community impact and increased participation
  • Serving youth ages 11-19
  • Increased participation of youth in the program above the current level
  • Serves low-income and/or immigrant and refugee youth
  • Identification of the intended results or benefits to participants and explains how program staff will know if participants have achieved the results and/or gained these benefits
  • An established partnership with another youth service agency or organization that will provide additional resources and/or new opportunities for youth participants
  • Increased regular and on-going participation in sports or structured recreation activities
  • Eliminates or addresses barriers to participation in sports or structured recreation activities

 

Reporting

Organizations awarded Hope for Youth funds must complete and submit:

  • Copies of receipts of all paid administrative costs reported for reimbursement
  • Verification Report is required to receive reimbursement 
    • Reports with columns marked “unknown” will not be approved
  • Outcome Report describing the benefits and/or results were achieved by participants and how these benefits/results were determined (i.e. youth and/or parent feedback, improved attendance, completion of a project, etc.)
  • Invoice that matches the total of the receipts and does not exceed the awarded amount

All documentation must be submitted prior to invoice being submitted to the City of Seattle Parks and Recreation accounting department. 

 

Fiscal Agent Responsibilities

The Hope for Youth fund is a reimbursement program.  The organization or its sponsor submitting the proposal will be the fiscal agent for the contact.  This involves oversight of the program, preparation of any documentation that must be signed, monitoring the budget, approving the expenses and completing all required reporting documentation.  Approved grant expenditures will be reimbursed to the grantee or fiscal sponsor after the completion of the program or season.